PebbleCreek Hiking Club By-Laws

BY-LAWS OF THE

PEBBLECREEK HIKING CLUB

Name and Membership
The name of the organization shall be PebbleCreek Hiking Club (PCHC). Memberships shall be open to owners and residents living in PebbleCreek.

Purpose of the Club
The purpose of the club is to facilitate group hiking for PebbleCreek residents and their guests.

Operation

The Club shall conduct its business democratically and in accordance with the PebbleCreek Homeowners Association (PCHOA) Rules. The club’s affairs shall be managed by an Executive Committee composed of the Officers.

Meetings
Meetings will be held monthly on a designated date, time and place. The Annual General Meeting shall be held in April each year for the purpose of electing officers, setting dues and such other business as may come up. The meeting day and time can be changed by a vote of 50% of the dues paying members present at a regularly scheduled meeting. Special meetings may be called at any time by the President in consultation with the Executive Committee with due notice given to members by telephone or mail.

Rules of Order
Roberts Rules of Order will apply when motions are made that involve the expenditure of money, election of officers and other official business. Minutes will be kept of official business.

Dues
The dues shall be determined by the membership once each year during the Annual General Meeting. Dues shall be on a per person basis.

Officers
Officers will be elected annually for a one year term. Officers may serve in the same position up to four consecutive terms. The outgoing President shall appoint a nominating committee in March of each year whose duty will be to present to the organization a slate of officers at the April meeting. The Chair shall seek additional nominations from the floor before calling for a vote. If there is more than one candidate for a given office, then a secret ballot will be taken.

The candidates shall be selected by a simple majority vote of the paid up members present. The new officers shall be installed in May.

The officers and their responsibilities shall be as follows:

President
Represents the PCHC at committee meetings and other functions as needed.
Conducts meetings of the PCHC and assigns committee members as needed. Insures compliance with the rules, reporting requirements, instructor registrations and member waiver requirements of the PebbleCreek Homeowner’s Association,.
Vice President
Conducts PCHC meetings in the absence of the President and acts for the President, when requested. Works with the President in establishing the agenda for the next meeting.
Secretary/Treasurer Keep records and make reports of income and expenses at monthly meetings. Maintain membership records, including dues payments. Write checks for purchases authorized by the Board or the general membership. Provide secretarial services as necessary, write and present minutes of official business, and assist in preparing the annual report. Provide to the entire membership an annual report at the annual meeting in April.

Members at large
A member of the PCHC will volunteer or be assigned to lead each of the scheduled hikes. Each member is expected to participate in the operation of the club.

Financial
A checking account shall be maintained by the PCHC. The President and Treasurer have signature authority. All purchases require a receipt when possible, to be submitted for reimbursement. One signature is required on each check. Purchases under $50 may be approved by the Officers. Purchases over $50 shall be approved by the majority of paid members present at a regularly scheduled meeting. All social functions shall be self-supporting.

Membership lists
The club membership list is confidential and members should not make the list available to others.

Members Compensation
No individual member may receive compensation for services rendered in support of the activities of this organization from non-members or outside sources without approval of the PCHOA Board of Directors. Compensation includes merchandise, services, benefits or rebates from vendors providing services or merchandise to this organization that are not provided to every member. With the approval of the Executive Committee, reimbursement of actual expenses or reasonable compensation to members of this organization from organization funds for services rendered to the members of this organization may be permitted. Additionally, with the approval of the Executive Committee, discounts to members for merchandise or services that are provided equally to all members or all participants in a particular activity sponsored by the Club may be permitted.

Dissolution
Dissolution of the PCHC requires the approval of the PCHOA Board of Directors. The assets of the PCHC shall be dispersed at the discretion of the membership at the time of dissolution. Any remaining liability shall be the responsibility of the membership at the time of dissolution.

Revised and adopted by the membership: October 16, 2008.


	BY-LAWS OF THE PEBBLECREEK HIKING CLUB Name and Membership The name of the organization shall be PebbleCreek Hiking Club (PCHC). Memberships shall be open to owners and residents living in PebbleCreek. Purpose of the Club The purpose of the club is to facilitate group hiking for PebbleCreek residents and their guests. Operation The Club shall conduct its business democratically and in accordance with the PebbleCreek Homeowners Association (PCHOA) Rules. The club’s affairs shall be managed by an Executive Committee composed of the Officers. Meetings Meetings will be held monthly on a designated date, time and place. The Annual General Meeting shall be held in April each year for the purpose of electing officers, setting dues and such other business as may come up. The meeting day and time can be changed by a vote of 50% of the dues paying members present at a regularly scheduled meeting. Special meetings may be called at any time by the President in consultation with the Executive Committee with due notice given to members by telephone or mail. Rules of Order Roberts Rules of Order will apply when motions are made that involve the expenditure of money, election of officers and other official business. Minutes will be kept of official business. Dues The dues shall be determined by the membership once each year during the Annual General Meeting. Dues shall be on a per person basis. Officers Officers will be elected annually for a one year term. Officers may serve in the same position up to four consecutive terms. The outgoing President shall appoint a nominating committee in March of each year whose duty will be to present to the organization a slate of officers at the April meeting. The Chair shall seek additional nominations from the floor before calling for a vote. If there is more than one candidate for a given office, then a secret ballot will be taken. The candidates shall be selected by a simple majority vote of the paid up members present. The new officers shall be installed in May. The officers and their responsibilities shall be as follows: President Represents the PCHC at committee meetings and other functions as needed. Conducts meetings of the PCHC and assigns committee members as needed. Insures compliance with the rules, reporting requirements, instructor registrations and member waiver requirements of the PebbleCreek Homeowner’s Association,. Vice President Conducts PCHC meetings in the absence of the President and acts for the President, when requested. Works with the President in establishing the agenda for the next meeting. Secretary/Treasurer Keep records and make reports of income and expenses at monthly meetings. Maintain membership records, including dues payments. Write checks for purchases authorized by the Board or the general membership. Provide secretarial services as necessary, write and present minutes of official business, and assist in preparing the annual report. Provide to the entire membership an annual report at the annual meeting in April. Members at large A member of the PCHC will volunteer or be assigned to lead each of the scheduled hikes. Each member is expected to participate in the operation of the club. Financial A checking account shall be maintained by the PCHC. The President and Treasurer have signature authority. All purchases require a receipt when possible, to be submitted for reimbursement. One signature is required on each check. Purchases under $50 may be approved by the Officers. Purchases over $50 shall be approved by the majority of paid members present at a regularly scheduled meeting. All social functions shall be self-supporting. Membership lists The club membership list is confidential and members should not make the list available to others. Members Compensation No individual member may receive compensation for services rendered in support of the activities of this organization from non-members or outside sources without approval of the PCHOA Board of Directors. Compensation includes merchandise, services, benefits or rebates from vendors providing services or merchandise to this organization that are not provided to every member. With the approval of the Executive Committee, reimbursement of actual expenses or reasonable compensation to members of this organization from organization funds for services rendered to the members of this organization may be permitted. Additionally, with the approval of the Executive Committee, discounts to members for merchandise or services that are provided equally to all members or all participants in a particular activity sponsored by the Club may be permitted. Dissolution Dissolution of the PCHC requires the approval of the PCHOA Board of Directors. The assets of the PCHC shall be dispersed at the discretion of the membership at the time of dissolution. Any remaining liability shall be the responsibility of the membership at the time of dissolution. Revised and adopted by the membership: October 16, 2008.
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